The African Development Bank (AfDB) is the continent’s leading development institution committed to supporting sustainable economic growth and social progress in its Regional Member Countries. The Bank’s Power, Energy, Climate and Green Growth Vice Presidency (PEVP) focuses on the “Light up and Power Africa” priority, supporting energy sector development across Africa. The Power Systems Development Department (PESD) is responsible for coordinating work programs, budgets, and portfolio management within the energy sector. The consultant will assist PESD in enhancing administrative and budgetary processes to align with institutional priorities, ensuring efficient resource utilization and support the preparation, consolidation, and timely submission of portfolio management reports.
B. Scope of work
The Consultant’s duties will comprise two major tasks which will include but not be limited to the following activities: As part of the services under this assignment, the consultant is expected to work closely with key staff in the department. More specifically, the Consultant shall undertake the following, but not limited to: • Coordinate the work program preparation within PESD Department and other complexes or departments and ensure that the Work Programmes and resources allocated are in alignment with Institutional Priorities; • Coordinate preparation and monitoring of the administrative and special initiative budgets. Lead the identification of resource requirements for submission and administration of the budget and advise, if necessary, the reallocation of funds; coordinate data on mobilization of bilateral resources- as necessary; • Support preparation and monitoring of the annual work programme, quarterly mission schedules of the department. Regularly update work programmes based on established processing schedule; • Prepare monthly, quarterly and ad hoc reports on the department’s portfolio management and performance; • Strong support to Front-Office/ Department activities, and Indicative Operational Programme (IOP) Monitoring, as well as to DMT minutes preparation; • Lead preparation of annual activity reports and Quarterly portfolio analysis reports; • Provide wide range of assistance to the Department Team in the implementation of its work program; support and work collaboratively with team members and others in diverse work groups across the Department/Division; • Be the transmission belt between PESD and Region for budgetary matters and advise Management for decision-Making facilitation.
C. Deliverables Expected
• Coordination and submission of updated work programs and budget reports according to agreed timelines; • Monthly, quarterly, and ad hoc portfolio management reports; • Annual activity report and quarterly portfolio analysis reports; • Support to DMT minutes preparation • Documentation and communication supporting budget administration.
D. Duration and Timetable for the Assignment
The assignment is expected to (2) months.
E. Bank Contribution and Institutional Arrangement
The consultant will work under the direct supervision of the Head of the Power System Development Department (PESD) and in close collaboration with other departmental staff. The Bank will provide necessary documentation, access to systems, and logistical support to enable the consultant to perform effectively.
F. Duty Station
The consultant will be based at the Bank’s headquarters in Abidjan, Côte d'Ivoire.
G. Essential Specialized Skills/Knowledge/Competencies
• Advanced degree in administration, finance, business management, or related field; • Proven experience in budget preparation, monitoring, and administrative coordination, preferably within multilateral development institutions; • Strong knowledge of project portfolio management and reporting processes; • Excellent organizational and communication skills. • Proficiency with Microsoft Office Suite and relevant financial management software; • Ability to work collaboratively across teams and engage with diverse stakeholders; • Fluency in English or French; knowledge of both is an asset.
H. Supervisor
The consultant will report directly to the Head of the Power Systems Development Department (PESD).
Consultancy Input Days
43.00
Qualifications
Qualification
Assessment
Regular Consultant
Less than 32 years old at the time of signing the contract and during contract execution
